Microsoft Teams is used for discussion, collaboration and file storage within ALDinHE’s steering group, working groups and communities of practice. Using MS Teams will make it much easier for you to collaborate using threaded conversations, channels, and task management directly tied to files stored in MS Teams. You may find your group prefers to collaborate using Teams, rather than using e-mail.
Here are some frequently asked questions.
Please can you REGISTER FOR A FREE MICROSOFT ACCOUNT using your existing institutional email address. Email admin@aldinhe.ac.uk when you have created a Microsoft account, and your institution email address will be added to the ALDinHE Teams system. It only takes a minute to register.
If you do not currently use MS Teams, please follow this setup guide.
The move is aimed at improving collaboration, security, and integration with other Microsoft tools like Outlook, SharePoint, and OneDrive. Teams offers a unified platform for chat, meetings, file sharing, and project / task management.
Everything will continue to work the same. Over 19,000 files were copied from Google to Teams. Across these files, there were over 1,900 links, which have been updated. Over 1,200 links were updated on the website.
No, you will not be required to use passwords to access documents. You will have access to everything you should have access to within your channel.
If you are not familiar with using MS Teams or need a refresher – please read this user guide.
If you already use MS Teams, please follow this quick 1-pager on how to access ALDinHE’s Teams.
Steering Group and Conference Committee meetings are held within ALDinHE’s MS Teams. For all other working group and community of practice meetings, you will continue to organise your meetings within your groups and use whatever method suits you best.
Only members of the specific group for their teams channel will have access to their channel, for example, only members of the conference committee have access to their Teams Channel.
Previously ALDinHE used Google for file storage. Everything is replicated the same in Teams. The way you worked before won’t change. You will access your documents within your Teams Channel, just like you used to before, if you used a Google drive. The only difference is that you will now use Microsoft Word and Excel, rather than Google docs and sheets.
All documents for the Steering Group, working groups and communities of practice must be stored within ALDinHE’s Teams. Please use the General Channel within your Teams Channel to store all files. This ensures that all ALDinHE’s files are centrally stored, accessible and backed up. Please do not store any documents on your own personal drive.
For Steering Group and Conference Committee, meetings will be held in MS Teams, but for all other groups, this can be agreed within your group.
Yes, email admin@aldinhe.ac.uk and channels can be set up in MS Teams for sub-groups, but please ensure all files are stored and saved in the General Channel of your working group / community of practice, rather than saving them in a sub group channel. This ensures all files are stored together and backed up.
Yes, there is an ALDinHE MS Teams background that can be used in meetings and events.
If you have other questions, please email admin@aldinhe.ac.uk.