Events Code of Conduct

Events Code of Conduct

All attendees, keynote speakers, presenters, sponsors and volunteers at our events are required to agree with the following code of conduct. Organisers will enforce this code throughout events. We expect cooperation from all participants to help ensure a safe environment for everybody.

The Quick Version

Our events are dedicated to providing a harassment-free conference experience for everyone, regardless of gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, religion (or lack thereof), or technology choices. We do not tolerate harassment of conference participants in any form. Sexual language and imagery are not appropriate for any conference venue, including talks, workshops, parties, Twitter and other online media. Conference participants violating these rules may be sanctioned or expelled from the conference without a refund at the discretion of the conference organisers.

The Less Quick Version

Harassment includes offensive verbal comments related to gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, religion, technology choices, sexual images in public spaces, deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention.

Participants asked to stop any harassing behaviour are expected to comply immediately.

Sponsors are also subject to the anti-harassment policy. In particular, sponsors should not use sexualised images, activities, or other material. Booth staff (including volunteers) should not use sexualised clothing/uniforms/costumes, or otherwise create a sexualised environment.

If a participant engages in harassing behaviour, the conference organisers may take any action they deem appropriate, including warning the offender or expulsion from the event with no refund.

If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact a member of conference staff immediately. Conference staff can be identified as they’ll be wearing branded clothing and/or badges.

Event staff will be happy to help participants contact hotel/venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the event. We value your attendance.

We expect participants to follow these rules at conference and workshop venues and conference-related social events.

If you have any questions, please contact admin@aldinhe.ac.uk

The code of conduct is adapted from: http://2012.jsconf.us/#/about. This work is licensed under a Creative Commons Attribution 3.0 Unported License.

Event Cancellation Policy

In the event of cancellation of delegate registration for an event, ALDinHE can offer refunds on the following basis:

Cancellation more than 2 weeks before the event – Full refund minus £25 administrative charge

Cancellation between 2 weeks and 3 days before the event – 50% refund

Cancellation less than 3 days before the event – 25% refund

Cancellation after the start of the event – No refund

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