Easy Proofreading Wins with Microsoft Word

Activity time: 30 minutes

Types of media: Handout/s, Webpage, Helpsheet, Word Document, Quiz


Christopher Little, Matthew Street (University of Keele)


By completing these learning resources, students will be able to: Appreciate the limits and uses of Microsoft Word in aiding proofreading beyond built-in spelling and grammar checks. Use A-Z sort, Find, and Find and Replace to eliminate common proofreading errors efficiently. Find further free sources of developmental support for proofreading skills.


Creative Commons BY-NC-SA 3.0

(This resource can be freely repurposed and reused)



Date Modified

Date Added

This information/resource was last updated in June 2021.

This post was originally added to LearnHigher on: October 28, 2016

About this resource

This package of documents will help to make student proofreading more systematic, allow them to get the most out of Microsoft Word, eliminate simple errors and , ultimately, work to improve writing standards.

It will prompt the student to look at existing practices but also learn some easy wins using Microsoft Word – searching for citations, years, acronyms and sorting reference lists alphabetically in seconds.

  • Contributor’s comments on the use of this resource:
    It is hoped that these resources will be usable by both students and staff as the functions highlighted in this piece are not widely understood. This is not to replace the larger, holistic process of proofreading for structure, but rather aid in fixing easy errors quickly.


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