All posters will be displayed online and all Poster Presenters are invited to join the online ‘Discussion and questions with poster presenters’ session on 9 June 2023 from 15.30-16.15.
If you would also like to display your poster at the in-person conference, please refer to section 3 below.
1. Digital Poster Presentation
As a poster presenter, you are invited to join the ‘Discussion and questions with poster presenters’ online session on 9 June 2023 from 15.30-16.15.
This online forum will give you the opportunity to present your poster and to take questions from the delegates. The aim of the session is to promote discussion and thus takes a slightly informal approach – you are not expected to show your poster during this session as delegates will have the opportunity to view it online beforehand.
If you wish to join this session as a poster presenter but are not otherwise attending the online day, please email firstname.lastname@example.org so that online access can be arranged.
Joining this session is optional, and we encourage all of our poster presenters to participate and help facilitate discussion around their research and practice.
If you plan to join as a poster presenter, please confirm your attendance* to this session by emailing email@example.com by 16:00 (UK time) on 30 March 2023.
*Please confirm your attendance by email, even if you are attending the online day.
2. Digital Posters
All poster presenters need to submit the following as individual files to firstname.lastname@example.org:
- A digital (pdf) copy of your poster.
- A two-minute audio explanation of your poster.
○ Please see below for some tips and key points to cover in your audio.
○ Please see below for an example poster and listen to the accompanying audio for this poster.
- A transcription of the audio in sans serif font (e.g., Arial or Verdana).
- A handout (pdf) of key points.
- An author biography of around 100 words.
Click the example poster image to open up a PDF of the poster and listen to the accompanying audio for this poster.
Tips for creating your poster audio:
● Speak clearly and at a comfortable volume.
● Keep a consistent and appropriate pace – avoid speaking too slowly or quickly.
● Speak with enthusiasm about your work.
● Consider what you would say to someone who was looking at your poster rather than reading the content.
Key points to cover in your audio recording:
● Introduce yourself and your institution/organisation.
● Identify any collaborative partners, if appropriate.
● Provide some context for the work – why did you do it, where did you do it, who was your target audience?
● Make direct reference to your findings, e.g., “As you can see in Figure 2…”
● Mention next steps, if relevant.
● Invite your audience to contact you if they are interested.
If you would like to liaise with someone from the Conference Committee to discuss the requirements please email email@example.com.
Please submit all of the above files to firstname.lastname@example.org by 29 May 2023.
3. Physical Posters
You also have the option to display your poster at the in-person conference:
A. If you are attending the in-person conference, please print your poster on A1 paper in either landscape or portrait – whichever best suits your poster – and bring it with you to the University of Portsmouth.
You will also be given a ‘poster presenter’ badge to wear on your lanyard if you choose to do so, so other delegates can identify you and discuss your poster with you.
B. You are a UK resident who is not attending the in-person conference and would like to have your poster physical displayed at the in-person conference.
Please email email@example.com by 15 May 2023 to indicate you would like this option and for instructions on how to submit your poster.
C. You are a non-UK resident who is not attending the in-person conference and would like to have your poster physical displayed at the in-person conference.
Please email firstname.lastname@example.org by 1 May 2023 to indicate you would like this option and for instructions on how to submit your poster.
For Poster Presenters who are attending the in-person conference, you will have the option to wear a poster presenter badge (this is optional). Wearing the badge will allow delegates to identify Poster Presenters, so that they can have an informal chat with you during the conference, about your poster and research.